Job Overview
| Particulars | Details |
|---|---|
| Position | HR & Admin Executive |
| Company | Ficode Software Solutions Pvt. Ltd. |
| Location | Mohali, Punjab, India |
| Job Type | Full-Time |
| Experience | 0 - 5 years |
| Category / Department | HR |
| Application Mode |
🏢 About Ficode Software Solutions Pvt. Ltd.
Company Overview:
Ficode Software Solutions Pvt. Ltd. is a digital solutions and software services company that supports organisations with complex business data, integration, and digital transformation needs. Based in Birmingham, UK, the company focuses on developing technology solutions that improve business growth, efficiency, and competitiveness across industries.
Company Mission:
To empower small and medium-sized businesses worldwide with innovative solutions that improve competitiveness, adaptability, and profitability in the digital era.
Company Vision:
To become a trusted partner for organisations seeking high-quality software development and digital transformation services.
Core Values / Principles
- Innovation and continuous improvement.
- Flexibility and efficient execution.
- Customer-focused digital solutions.
- Excellence and sustainable business growth.
- Purpose-driven and results-focused delivery.
Mohali, Punjab, India — Hiring location. The company's supplied office address is Regus Business Centre, Fort Dunlop, Fort Parkway, Birmingham, B24 9FD, United Kingdom.
💡 Editor's Note / Preparation Tip
Resume Tips:
- Highlight relevant HR administration and office coordination experience.
- Mention your Excel skills and examples of maintaining records or tracking expenses.
- Include experience with vendor coordination, inventory, and facilities management.
- Highlight any exposure to invoice verification, GST, or Finance coordination.
- Demonstrate accuracy, organisation, and attention to detail.
- Keep your resume concise and relevant to the role.
Interview Preparation:
- Revise Excel basics, including sorting, filtering, formulas, and data management.
- Prepare examples of maintaining employee records and HR documentation.
- Understand basic GST concepts and invoice verification procedures.
- Be ready to explain how you would coordinate vendors and manage office inventory.
- Prepare examples demonstrating communication, multitasking, and problem-solving.
- Review basic expense tracking and coordination with Finance teams.
Professional Tips:
- Tailor your CV to the HR and administrative responsibilities in the job description.
- Mention your availability and relevant experience clearly.
- Use a professional email subject such as “Application for HR & Admin Executive – Mohali.”
- Ensure your contact details and employment history are accurate.
- Confirm the salary, working hours, and employment terms with the recruiter.
📝 Job Description
Position Details:
Ficode Software Solutions Pvt. Ltd. is seeking an organised and detail-oriented HR & Admin Executive to support human resources administration and day-to-day office operations at its Mohali location.
The successful candidate will help maintain employee documentation, coordinate vendors, manage office inventory and logistics, support facility-related activities, and assist with invoice verification and expense tracking. The role also requires coordination with the Finance team to ensure smooth administrative and financial processes.
Job Details:
- Job Title: HR & Admin Executive
- Company: Ficode Software Solutions Pvt. Ltd.
- Location: Mohali, Punjab, India
- Experience: 6 months – 1.5 years
- Work Mode: On-site
- Employment Type: Not Provided
Benefits / Compensation
Salary, benefits, incentives, and other compensation details: Not Provided.
Candidate Requirements:
- 6 months to 1.5 years of relevant experience.
- Ability to maintain HR documentation and employee records.
- Understanding of office administration and coordination activities.
- Basic knowledge of GST.
- Familiarity with invoice verification and expense tracking.
- Ability to coordinate with vendors and the Finance team.
- Good communication and organisational skills.
- Working knowledge of Microsoft Excel.
Preferred Skills:
- HR documentation and record management.
- Office administration and facility coordination.
- Vendor management and logistics.
- Inventory tracking.
- Invoice verification and expense management.
- Microsoft Excel.
- Basic GST knowledge.
- Communication, coordination, and attention to detail.
Working Days & Hours:
Not Provided.
How to Apply:
Interested candidates should send their updated resume to mishthi@ficode.com.
🎯 Key Responsibilities
- ✓ Maintain HR documentation and employee records accurately.
- ✓ Coordinate vendor activities and support office administration.
- ✓ Manage office inventory, logistics, and facility-related coordination.
- ✓ Verify invoices and assist with expense tracking.
- ✓ Coordinate with the Finance team on administrative and financial matters.
- ✓ Maintain organised records and documentation for administrative activities.
- ✓ Use Excel to update records and support tracking and reporting.
- ✓ Assist with routine HR and administrative tasks to ensure smooth office operations.
💡 Required Qualifications & Skills
🚀 Career Guidance & Interview Insights
To help you succeed, we've compiled original preparation guides, resume keywords, and growth analytics for this category of role.
This HR & Admin Executive position provides a pivotal role in shaping the organization's culture and driving business growth through talent. You will act as a strategic advisor, bridging the gap between management and employees, managing end-to-end recruitment or employee engagement processes, and building a high-performing workforce that advances company objectives.
HR careers offer steady upward mobility. Entry-level professionals start as HR Executives or Recruiters. With 2-4 years of experience, they step into roles like HR Generalist or Talent Acquisition Specialist. Senior professionals advance to HR Managers, HR Business Partners (HRBPs), and eventually executive titles such as Head of HR, VP of Human Resources, and Chief Human Resources Officer (CHRO).
Expected Technical & Behavioral Questions:
- Q1: How do you handle a situation where a manager demands a candidate who does not fit the culture?
Answer Tip: Discuss aligning on core requirements, presenting objective scoring sheets, explaining long-term retention risks, and offering alternative candidates. - Q2: What strategies do you use to source candidates for niche technical roles?
Answer Tip: Mention using LinkedIn Recruiter, GitHub searches, developer forums, employee referral programs, and hosting technical webinars. - Q3: How do you design an effective onboarding program?
Answer Tip: Emphasize pre-boarding communication, a structured Day 1 orientation, assigning a mentor, setting 30-60-90 day goals, and feedback checkpoints.
To pass automated ATS (Applicant Tracking System) screening and catch the recruiter's eye, tailor your resume with the following tips:
- Keywords to include: Talent Acquisition, Employee Relations, HRIS, Compliance, Performance Management, Onboarding, Compensation & Benefits, Conflict Resolution.
- Format: Highlight a core competencies table at the top of your resume containing key HR certifications (like SHRM, PHR).
- Quantify Results: E.g., 'Reduced average time-to-hire from 45 days to 28 days by implementing structured screening templates.'
Estimated compensation for this role type in India is ₹2,50,000 - ₹4,00,000 per annum (Entry level). The actual salary package offered depends on factors such as company size, work mode (remote or on-site), individual technical proficiency, and negotiations during final HR rounds.
To advance into senior recruiting roles, pursue: SHRM Certified Professional (SHRM-CP), PHR (Professional in Human Resources) by HRCI, or specialized courses such as LinkedIn Certified Professional Recruiter and Talent Acquisition Strategy certifications.
Frequently Asked Questions
1. What is the job title?
HR & Admin Executive.
2. Which company is hiring?
Ficode Software Solutions Pvt. Ltd.
3. Where is the job located?
Mohali, Punjab, India.
4. How much experience is required?
Candidates should have 6 months to 1.5 years of relevant experience.
5. What is the work mode?
The position is on-site.
6. What are the primary responsibilities?
The role covers HR documentation, employee records, vendor management, office administration, inventory, logistics, facilities, and expense tracking.
7. Is Excel knowledge required?
Yes. Microsoft Excel is listed as a required skill.
8. Is GST knowledge necessary?
Yes. Basic GST knowledge is specified.
9. Does the role involve Finance coordination?
Yes. The executive will coordinate with the Finance team and assist with invoice verification and expense tracking.
10. How can candidates apply?
Candidates can email their updated resume to mishthi@ficode.com.
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